Free Wedding Planning Spreadsheet
The complete wedding planning Excel template to stay organized, on budget, and stress-free.
100% free. No email required.
The spreadsheet preview you can actually use
A real table preview from the Excel workbook: tabs, columns, row numbers, budget rows, formulas, due dates, vendors, and notes.
| A | B | C | D | E | F | G | H | I | |
|---|---|---|---|---|---|---|---|---|---|
| 1 | Category | Item | Estimated Cost | Actual Cost | Deposit Paid | Balance Due | Payment Date | Vendor | Notes |
| 2 | Venue | Reception Venue | $8,000 | $7,500 | $2,500 | $5,000 | 6/15/2025 | Rosewood Events | Includes tables, chairs, linens |
| 3 | Venue | Ceremony Venue | $1,500 | $1,200 | $600 | $600 | 6/15/2025 | St. Mary’s Church | — |
| 4 | Catering | Reception Catering | $6,500 | $6,200 | $2,000 | $4,200 | 7/10/2025 | Gourmet Affair | 100 guests |
| 5 | Catering | Bar Services | $2,000 | $1,800 | $900 | $900 | 7/10/2025 | Gourmet Affair | Open bar |
| 6 | Photography | Photography Package | $3,200 | $3,200 | $1,000 | $2,200 | 6/01/2025 | True Love Photo | 8 hours coverage |
| 7 | Videography | Videography | $2,500 | $2,300 | $1,000 | $1,300 | 6/01/2025 | Memory Lane Films | Highlight + full length |
| 8 | Attire | Wedding Dress | $2,800 | $2,650 | $500 | $2,150 | 5/20/2025 | Blush Bridal | — |
| 9 | Flowers & Decor | Florals | $2,200 | $2,100 | $800 | $1,300 | 6/20/2025 | Petal & Pine | Bouquets, centerpieces |
| 10 | Flowers & Decor | Decor & Rentals | $1,800 | $1,600 | $600 | $1,000 | 6/20/2025 | Luxe Event Co. | Candles, signs, etc. |
| 11 | Stationery | Invitations | $600 | $550 | $275 | $275 | 4/15/2025 | Minted | 150 invitations |
| 12 | Music | DJ | $1,500 | $1,500 | $300 | $1,200 | 6/10/2025 | Beat Street DJs | 5 hours |
| 13 | Cake | Wedding Cake | $750 | $700 | $350 | $350 | 6/25/2025 | Sweet Impressions | 3-tier |
| 14 | TOTAL | — | $37,300 | $35,225 | $12,925 | $22,300 | — | — | — |
Stay on Budget
Track estimated vs actual costs, payments, and balances.
Organize Tasks
Follow the checklist and timeline from start to finish.
Manage Guests
Keep guest list, RSVPs, meals, and seating organized.
Track Vendors
Store vendor details, contracts, payments, and due dates.
Plan the Big Day
Map your wedding day schedule and every important detail.
Why this spreadsheet is useful before you hire a planner
Keep the practical planning work in one workbook: budget, guests, vendors, timeline, payments, seating, stationery, notes, and the wedding day schedule.
No email gate
Download the Excel workbook directly. No newsletter form, no account, no hidden signup step.
Excel-first, Sheets-ready
Use it in Microsoft Excel, or import the XLSX into Google Sheets when you need cloud sharing.
Built around real tasks
Each tab maps to a real planning workflow: budgets, vendors, guests, RSVPs, payments, and day-of timing.
Simple enough to finish
No bloated app setup. Open the file, fill the next blank row, and keep moving.
Printable backup
Use the PDF checklist when you want a quick offline view of the main planning milestones.
Easy to customize
Add columns, rename categories, duplicate tabs, and adjust the workbook to match your wedding.
What is inside the workbook
A compact planning system for couples who want the useful parts of a wedding planner without committing to a paid app first.
Budget Planner
Estimated cost, actual cost, paid amount, balance, due date, and category-level totals.
Guest List
RSVPs, meal choices, plus-ones, invite sent status, gift notes, and table assignments.
Vendor Tracker
Contact details, quotes, contracts, booking status, payment dates, and remaining balances.
Planning Checklist
A practical task list from early planning through the final week before the wedding.
Wedding Day Schedule
A day-of timeline for ceremony, photos, reception, speeches, dinner, dancing, and cleanup.
Stationery & Decor
Track invitations, signs, menus, favors, rentals, floral details, and decor quantities.
Frequently asked questions
Quick answers before you download the free wedding planning spreadsheet.
Still deciding? Preview the workbook table above, then download the Excel file when it matches your planning style.
Start planning with the free wedding spreadsheet
Download the Excel workbook and PDF checklist now. Import the workbook into Google Sheets if you need cloud sharing.